Working with Police and Stewards at Major Public Events Toolbox Talk

This public event safety toolbox talk template from Health & Safety Zone provides a comprehensive, ready‑to‑use guide for staff, contractors and volunteers who must work safely alongside police officers and event stewards at large gatherings such as music festivals, stadium matches and city‑centre celebrations. The template addresses the key hazards of crowd surges, projectile injuries, violent confrontations and communication failures, and supplies detailed DO and DON’T actions, PPE specifications and UK regulatory references. It is suitable for security firms, event management companies, venue owners, local authorities and any organisation responsible for public‑event safety. Fully editable – you can insert your own company name, add site‑specific risk details and tailor the wording to match your internal procedures. Compliant with: Health and Safety at Work etc Act 1974, Police (Health and Safety) Act 1997, Management of Health and Safety at Work Regulations 1999, Workplace (Health, Safety and Welfare) Regulations 1992, Personal Protective Equipment at Work Regulations 1992. Using this toolbox talk helps demonstrate due diligence during HSE inspections, reduces the risk of costly prosecutions and supports a culture of safety across the event team. The document can be downloaded as a PDF, printed for on‑site briefings or integrated into your digital learning platform. See HSE crowd‑management guidance here.