Sun Safety and Hot Weather in Schools and Learning Environments Toolbox Talk

This sun safety and hot weather toolbox talk template is designed for teachers and support staff working outdoors in schools.

It outlines the main hazards of ultraviolet (UV) radiation and high temperatures, describing how sunburn, skin cancer, dehydration, heat exhaustion and heat stroke can develop. The guidance references the Health and Safety at Work etc. Act 1974 and the British Standards BS EN 13758‑1:2002 and BS EN 13758‑2:2003 for UV‑protective clothing.

• Use this toolbox talk for: outdoor lessons, sports coaching, school garden work, and any staff‑led activities in sunny conditions.
• What each section includes: purpose, activity description, injury mechanisms, 10+ do items, 10+ don’t items, and key take‑away points.
• Fully editable and shareable: the document can be customised and redistributed without restriction.

By following the practical steps in this talk, schools can reduce the risk of heat‑related illness, protect skin from harmful UV exposure, and demonstrate compliance with UK health and safety legislation. The talk also supports staff wellbeing, improves productivity on hot days, and provides a clear framework for supervisors to monitor and enforce safe work practices.

Implementing the measures in this talk helps schools meet their duties under the Health and Safety at Work etc. Act 1974, reduces absenteeism, and promotes a culture of wellbeing. Supervisors should review the checklist regularly and update procedures as needed.

All content complies with UK legislation and the relevant British Standards, helping schools meet their legal duties while keeping staff safe.

Compliant with: Health and Safety at Work etc. Act 1974.