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Guest Carbon Monoxide Safety Checklist

Free Safety Checklist template · Category: Hospitality and AccommodationView all Safety Checklist templates
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Risk Assessment Description:

This guest carbon monoxide safety checklist template from Health & Safety Zone helps maintenance and facilities staff in hospitality and accommodation venues ensure gas appliances, heaters and log burners are safe for guests.

The checklist covers all key safety dimensions – planning and documentation, competence, work environment, specific carbon‑monoxide hazards, equipment condition, gas handling, personal protective equipment, collective safety measures, emergency arrangements and final make‑safe actions. It aligns with the Gas Safety (Installation and Use) Regulations 1998 and the HSE carbon‑monoxide guidance INDG238, providing a comprehensive approach to preventing CO incidents.

Use this checklist for:

  • Pre‑service inspections of gas appliances and CO alarms
  • Routine safety audits of guest rooms and communal areas
  • Incident response verification and record‑keeping

Each item is answered Yes, No or N/A. Any No response must be investigated and resolved before the appliance is used or the area is occupied.

To use the checklist, staff tick Yes, No or N/A for each question, record any No findings, and take immediate corrective action before the appliance is operated or the area is occupied. Completed checklists are retained for the required inspection period as evidence of compliance.

Fully editable and shareable – customise the questions to your venue, download as a PDF and share with your team.

Compliant with: Gas Safety (Installation and Use) Regulations 1998; INDG238.

Sample PDF Document Image:

Checks covered in this Guest Carbon Monoxide Safety Inspection checklist

This Guest Carbon Monoxide Safety Inspection safety checklist template covers 19 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a current gas safety certificate for each gas appliance been issued and is it displayed?
2Has a risk assessment for carbon monoxide hazards been completed and communicated to maintenance staff?
3Are all maintenance staff trained and competent to service gas appliances and check CO alarms?
4Is the area around each gas appliance free of obstructions and sufficient ventilation provided?
5Is the flue or vent for each gas appliance clear of blockages and properly connected?
6Is a functional carbon monoxide alarm installed in every guest accommodation room containing a fixed combustion appliance?
7Has the carbon monoxide alarm been tested for audible sound within the last 30 days?
8Is the carbon monoxide alarm battery within its service life and not expired?
9Is the carbon monoxide alarm positioned at the recommended height and location according to guidance?
10Are gas pressure readings for each appliance within the manufacturer’s specified range?
11Has each gas appliance been inspected for signs of leaks, corrosion or damage during the last service?
12Is there a record of the most recent service date for each gas appliance and alarm?
13Are appropriate personal protective equipment such as gloves and eye protection available and used when servicing appliances?
14Are emergency procedures and first‑aid equipment for carbon monoxide incidents clearly displayed and accessible?
15Is a log maintained of any carbon monoxide incidents or near‑misses and corrective actions taken?
16Is the gas supply shut‑off valve for each appliance accessible, clearly labelled, and functional?
17Is the surrounding area of each gas appliance free from combustible materials and stored safely?
18Is the mechanical ventilation system (e.g., extractor fan) in the room operational and set to provide adequate fresh air?
19After any corrective action, is the appliance and surrounding area made safe and re‑commissioned before use?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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