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General Work Equipment Inspection Safety Checklist

Free Safety Checklist template · Category: GeneralView all Safety Checklist templates
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Risk Assessment Description:

This checklist provides a practical, step‑by‑step tool to help employers and workers verify that work equipment is safe to use, properly maintained and operated in line with legal duties.

It supports compliance with the Provision and Use of Work Equipment Regulations 1998 (PUWER) and the associated HSE guidance on safe use of work equipment. By following the questions you can confirm that equipment meets the essential safety requirements set out in the Regulations and that any remaining risks are adequately controlled.

Use this checklist for:

  • Pre‑use inspections before the equipment is first operated each shift
  • Routine checks during normal use to detect emerging defects
  • Periodic inspections required by PUWER inspection schedules
  • Post‑maintenance or repair verification before returning to service

Compliant with: Provision and Use of Work Equipment Regulations 1998, Health and Safety at Work etc. Act 1974 and the relevant HSE Approved Code of Practice (L22) on safe use of work equipment. The checklist is designed for any sector – office, factory, warehouse, retail, care or construction – wherever work equipment is used.

To use the checklist, answer each question before operating the equipment, record the response on the attached form, and ensure any No or N/A answers that indicate a control deficiency are addressed immediately. Review the completed checklist with a supervisor and retain it as part of the equipment maintenance record. Regularly update the risk assessment and inspection records to reflect changes in equipment, environment or work practices.

Sample PDF Document Image:

Checks covered in this Work Equipment Inspection checklist

This Work Equipment Inspection safety checklist template covers 27 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is a current risk assessment for the equipment available and has it been reviewed?
2Is the equipment used in accordance with the manufacturer’s instructions and any relevant method statements?
3Are any required permits (e.g., isolation permits) obtained before use?
4Have all operators been trained and deemed competent to use this equipment?
5Are operators medically fit for the task and not under the influence of drugs or alcohol?
6Is there adequate supervision for the equipment use?
7Is the work area free from unnecessary obstacles and clutter?
8Is the floor or ground level stable and suitable for the equipment?
9Is lighting adequate for safe operation of the equipment?
10Are there any hazards (e.g., spills, uneven surfaces) that could affect equipment stability?
11Are identified task‑specific hazards (e.g., pinch points, moving parts) controlled by guards or procedures?
12Are emergency stop functions tested and clearly labelled?
13Is the equipment inspected and maintained in accordance with PUWER inspection schedules?
14Are all safety guards, interlocks and protective devices in place and functional?
15Is the equipment clean and free from visible damage or excessive wear?
16Is the equipment suitable for the intended use and load?
17If the equipment uses lubricants, fluids or chemicals, are they stored and handled safely?
18Are any hazardous substances associated with the equipment assessed under COSHH?
19Is appropriate personal protective equipment (e.g., gloves, eye protection) provided and being worn by operators?
20If respiratory protection is required, is it serviceable and correctly fitted?
21Are barriers or exclusion zones established around moving equipment?
22Are warning signs or audible alarms in place and operational?
23Is a first‑aid kit readily accessible near the equipment?
24Are emergency contact numbers displayed nearby?
25Is there a clear procedure for equipment shutdown in an emergency?
26Is the equipment turned off, isolated and locked out after use?
27Is a record of the inspection completed and filed?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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