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Emergency Lighting Inspection Safety Checklist

Free Safety Checklist template · Category: GeneralView all Safety Checklist templates
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Risk Assessment Description:

The Emergency Lighting Inspection checklist provides a systematic approach for inspecting and testing emergency lighting systems in any workplace – whether an office, factory, warehouse, retail outlet or care facility. It helps ensure that escape routes remain illuminated during a power failure or fire, supporting the safety of occupants and compliance with legal duties.

It aligns with the Regulatory Reform (Fire Safety) Order 2005 and the HSE Lighting at Work guidance (HSG38), covering maintenance schedules, competency requirements, equipment condition, and fire safety integration. The checklist also references relevant COSHH provisions for safe handling of batteries and related substances, ensuring that all statutory requirements are met.

Use this checklist for:

  • Routine pre‑use inspections of emergency lighting systems.
  • Periodic testing and maintenance verification to meet statutory intervals.
  • Assessing compliance after alterations or relocations of lighting fixtures.
  • Training and competence verification of staff responsible for lighting inspections.
  • Documenting test results and integrating them into the fire risk assessment.

How to use: Before starting, confirm that a current fire risk assessment covering emergency lighting is in place, review the maintenance schedule, and ensure all required training certificates are available. Carry out the inspection using the checklist, marking Yes, No or N/A for each item. Record any findings, log faults, assign corrective actions, and confirm completion before signing off. Communicate any deficiencies to the maintenance team and update the fire risk assessment documentation accordingly.

Compliant with: The Regulatory Reform (Fire Safety) Order 2005, HSE Lighting at Work guidance (HSG38), and relevant COSHH requirements for battery handling.

Sample PDF Document Image:

Checks covered in this Emergency Lighting Inspection checklist

This Emergency Lighting Inspection safety checklist template covers 25 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is a current fire risk assessment that includes emergency lighting in place and reviewed?
2Is the emergency lighting maintenance schedule documented and signed off?
3Are test records for emergency lighting inspections available and up to date?
4Are operatives carrying out the inspection trained and competent in emergency lighting testing?
5Has a competent person briefed the team on the inspection procedure?
6Are any contractors involved verified for competence?
7Is the area accessible and safe for performing the inspection (e.g., no obstructions, adequate lighting)?
8Are any hazardous conditions (e.g., wet floor, high voltage) identified and controlled before inspection?
9Is the weather suitable for outdoor emergency lighting tests (if applicable)?
10Are battery‑powered emergency lights checked for leakage or damage?
11Are LED emergency luminaires inspected for broken lenses?
12Is the emergency route signage functional and visible?
13Is the testing equipment (e.g., voltage tester, battery tester) calibrated and in good condition?
14Are personal protective equipment required for the inspection (e.g., insulated gloves) available and worn?
15Are any chemicals (e.g., battery acid) stored safely and handled according to COSHH?
16Is appropriate PPE (e.g., safety boots, high‑visibility vest) being worn by inspectors?
17Are exclusion zones or barriers in place where work at height is required for inspection?
18Is there adequate signage to warn others of ongoing testing?
19Is a functional fire alarm audible throughout the premises?
20Is a rescue plan for occupants in case of emergency lighting failure documented?
21Is the emergency lighting test result recorded in the fire risk assessment documentation?
22Are test results recorded and any faults logged for remedial action?
23Has the maintenance team been notified of any identified deficiencies?
24Is a first aid kit readily available and inspected for use during the inspection?
25Is the area cleared of tools and equipment after inspection?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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