Requesting Reasonable Adjustments — Process, Confidentiality, and Worker Rights Toolbox Talk

This reasonable adjustments process toolbox talk template from Health & Safety Zone provides a comprehensive, step‑by‑step guide for employers and employees on how to request, assess, and implement workplace adjustments while protecting confidentiality. It explains the legal duties under the Equality Act 2010, Data Protection Act 2018, and Health and Safety at Work Act 1974, and details practical actions such as selecting BS EN ISO 9999‑compliant assistive devices, conducting ergonomic risk assessments, using the Access to Work scheme, and maintaining secure records. The template is suitable for HR managers, line supervisors, health and safety officers, and senior leaders across all sectors, including office environments, manufacturing sites, public services, and education settings. Each section includes clear DO and DON’T items, a checklist, and guidance on documentation and annual review. The content is fully editable, allowing you to insert your own company name, customise hazard lists, and adapt procedures to specific workplaces. Compliant with: Equality Act 2010, Data Protection Act 2018, Management of Health and Safety at Work Regulations 1999.

References: Equality Act 2010, Data Protection Act 2018, Management of Health and Safety at Work Regulations 1999, HSE guidance on disability and the law, Access to Work scheme.