Employer Legal Duties to Make Reasonable Adjustments for Disabled Workers Toolbox Talk

This reasonable adjustments toolbox talk template from Health & Safety Zone provides a comprehensive safety briefing for employers on implementing legal adjustments for disabled workers. The template addresses key hazards such as inaccessible workstations, inadequate assistive technology, inflexible shift patterns, blocked emergency routes, and insufficient lighting, outlining control measures through detailed risk assessments, ergonomic equipment, flexible working arrangements, and workplace modifications. It is suitable for HR managers, health and safety officers, line supervisors, senior executives and occupational health teams across all sectors, including manufacturing, office environments, public services, education, retail and transport. The content is fully editable and can be customised with your company’s name, site‑specific risks and additional control measures. Compliant with: Equality Act 2010 Section 20, Section 21, Management of Health and Safety at Work Regulations 1999 (Regulation 3), Health and Safety at Work Act 1974 Section 2, HSE guidance on reasonable adjustments, the Regulatory Reform (Fire Safety) Order 2005 and the BS EN ISO 45001:2018 occupational health and safety standard. Using this toolbox talk helps organisations demonstrate compliance, reduce the risk of discrimination claims and promote an inclusive workplace culture. It includes practical DO and DON’T lists, sample adjustment passports, guidance on monitoring effectiveness and checklists for periodic review, making it easy to integrate into existing health and safety management systems. Employers can adapt the template to align with sector‑specific regulations and combine it with other safety briefings for a comprehensive health and safety programme.