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Working with Police and Emergency Services Safety Checklist

Free Safety Checklist template · Category: Security and Public SafetyView all Safety Checklist templates
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Risk Assessment Description:

This working with police and emergency services safety checklist template from Health & Safety Zone helps security operatives, door supervisors, stewards, CCTV/control‑room operators and duty managers ensure safe coordination with police and emergency responders during incidents.

It covers all essential safety dimensions including authorisation, competence, site conditions, personal protective equipment, communication protocols, command structure, cordon management, hazardous substances, coordination with emergency services, and post‑incident procedures. It references the Health and Safety at Work etc. Act 1974 and relevant HSE guidance on multi‑agency incident management.

Use this checklist for:

  • Pre‑incident planning — confirm risk assessments, training and command arrangements before an event.
  • On‑scene coordination — verify communication, cordon, PPE and emergency support during the incident.
  • Post‑incident debrief — ensure scene clear‑up, equipment return and lessons learned.

Each item is answered Yes, No or N/A. Any No answer must be addressed immediately to maintain safety and legal compliance.

To use the checklist, review each question before the incident, tick Yes, No or N/A, record the response and take immediate corrective action or seek supervision for any No answer before proceeding.

Fully editable and shareable — customise the questions to your site, download as a PDF and share with your team.

Compliant with: Health and Safety at Work etc. Act 1974.

Sample PDF Document Image:

Checks covered in this Working with Police and Emergency Services checklist

This Working with Police and Emergency Services safety checklist template covers 20 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for working with police and emergency services been completed and communicated to all operatives?
2Are all operatives trained and competent in police liaison procedures and emergency response protocols?
3Is there a clear command structure established for the incident, with a designated incident commander?
4Are communication channels (radio, phone, etc.) tested and confirmed functional before the operation?
5Is a written handover of scene information provided when shifting control between teams?
6Is the cordon established with appropriate barriers and signage to keep unauthorised persons out?
7Are the boundaries of the safe zone clearly marked and monitored throughout the incident?
8Is personal protective equipment (high‑visibility clothing, gloves, eye protection) available and being worn by all operatives?
9Are operatives equipped with personal safety equipment such as body‑worn cameras or radios as required?
10Is the work area free from trip hazards, debris and other environmental risks?
11Is lighting adequate for night‑time or low‑visibility conditions at the scene?
12Are all operatives aware of the location of first‑aid kits and emergency evacuation routes?
13Is there a designated safe area for operatives to regroup if the situation escalates?
14Are any hazardous substances (e.g., chemicals, blood‑borne pathogens) identified and controlled according to COSHH?
15Is the incident log being recorded accurately, noting time, actions and communications?
16Are the police and emergency services briefed on the security team's planned actions and capabilities?
17Is there a procedure to request additional police or emergency support if needed?
18Are all portable equipment (e.g., barriers, lighting) inspected and in good condition before use?
19Is the site’s public address system tested for announcements if required?
20Upon completion, is the scene cleared, equipment accounted for and a debrief conducted?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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