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Temporary Back-of-House and Crew-Catering Set-Up Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This checklist is designed for event site crews responsible for installing, operating and dismantling temporary back‑of‑house facilities and crew‑catering units at concerts and festivals. It helps identify and control health and safety risks associated with tents, cooking equipment, gas supplies, electrical plant and manual handling activities.

Use this checklist for:

  • Verifying the safe anchoring and stability of catering tents and welfare units.
  • Ensuring gas cylinders are stored securely and connections are leak‑free.
  • Confirming fire protection measures, including extinguishers and signage, are in place.
  • Assessing manual handling risks and the provision of lifting aids.
  • Checking that staff have appropriate training, PPE and first‑aid resources.

Compliant with: Health and Safety at Work etc. Act 1974. The checklist follows the Management of Health and Safety at Work Regulations 1999 and also meets the requirements of the Fire Safety Order 2005. All cited legislation is highlighted in bold.

Fully editable and shareable – customise the questions to suit your site layout, download as a PDF or use the digital version to record responses and retain the completed checklist as evidence of compliance with statutory duties.

During the set‑up phase, a designated competent person should complete each question, marking Yes, No or N/A, and retain the signed checklist on‑site for inspection by management or regulators. The completed form provides a clear audit trail and supports ongoing safety monitoring throughout the event.

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Checks covered in this Temporary back-of-house and crew catering set-up for concerts, festivals and events checklist

This Temporary back-of-house and crew catering set-up for concerts, festivals and events safety checklist template covers 15 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Are all catering tents and welfare units securely anchored and stable?
2Is the location of each unit clear of overhead power lines and other hazards?
3Are gas cylinders stored upright, secured and clearly labelled?
4Are gas connections inspected for leaks before use?
5Is a functional fire extinguisher of the correct class positioned within 5 m of each cooking area?
6Is a clear evacuation route marked and kept free of obstructions?
7Are all staff briefed on emergency procedures and fire assembly points?
8Are manual handling risks assessed for all heavy items such as generators, fridges and bulk food supplies?
9Are appropriate lifting aids (trolleys, pallet trucks) provided and used where required?
10Is personal protective equipment (PPE) such as heat‑resistant gloves and safety footwear available and worn?
11Is electrical equipment inspected, tested and protected by RCDs?
12Is waste disposal arranged to prevent slip hazards and fire risk?
13Has each staff member received training on safe operation of catering equipment and gas handling?
14Is a first‑aid kit readily accessible and fully stocked for the catering area?
15Are fire‑danger signs and gas‑safety signage clearly displayed around cooking and gas areas?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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