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Static Guarding Duty Safety Checklist

Free Safety Checklist template · Category: Security and Public SafetyView all Safety Checklist templates
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Checklist Questions

Every question is included by default. Untick any you want to leave out, or delete the ones you don't need.

Click Add Question to add your own custom checks. Click a row to edit its wording, and drag to reorder.

The Yes / No / N/A tick-boxes and comments space are added automatically on the exported PDF or Word document.

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Print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

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Risk Assessment Description:

This static guarding duty safety checklist template from Health & Safety Zone helps security operatives, door supervisors, stewards, CCTV operators and facility managers ensure safe, compliant static guarding at venues and premises.

It covers key areas including planning and licensing, personnel competence, site conditions, lone‑working communications, conflict handling, equipment checks, personal protective equipment, collective safety measures, emergency response and post‑shift completion. The checklist aligns with the Private Security Industry Act 2001 and relevant Security Industry Authority guidance.

Use this checklist for:

  • Pre‑shift checks – confirm licences, risk assessments and equipment are ready.
  • During‑duty monitoring – verify ongoing safety, communication and conflict management.
  • Post‑shift sign‑off – record incidents, store equipment and close reports.

Each item is answered Yes, No or N/A – any No answer must be acted upon before continuing the duty. The checklist supports the duty holder in meeting the statutory duties set out in the Private Security Industry Act 2001, ensuring that all licensing, training and risk management obligations are documented and regularly reviewed.

During the shift, tick Yes for each item that is satisfactory, No for any that is not, and N/A where not applicable. Record any issues in the duty log and take corrective action before proceeding. Review the checklist at the end of the duty to ensure all equipment is secured and the handover is completed.

Fully editable and shareable – customise the questions to your venue, download as a PDF and share with your team.

Compliant with: Private Security Industry Act 2001.

Sample PDF Document Image:

Checks covered in this Static Guarding Duty checklist

This Static Guarding Duty safety checklist template covers 24 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the static guarding duty been completed and briefed to staff?
2Is each operative holding a valid SIA licence appropriate to their role?
3Are all staff trained and competent in conflict de‑escalation techniques?
4Is a suitable supervisor or manager on‑site and reachable at all times?
5Is a reliable communication system (radio, phone) tested and functional for lone workers?
6Is the communication device fully charged or has a fresh battery?
7Is the post or area where guarding is performed well lit and free of trip hazards?
8Are barriers, stanchions or crowd‑control devices correctly positioned and secure?
9Is the CCTV monitoring screen operational and covering the guarded area?
10Is the emergency alarm or panic button within easy reach and tested?
11Is emergency exit signage clearly visible and unobstructed?
12Is appropriate PPE (high‑visibility vest, body armour, gloves) available and being worn?
13Are first‑aid kits accessible and stocked for the shift?
14Is a clear procedure for handling intruders or aggressive individuals displayed and known to staff?
15Are any weapons or restraints stored securely and only used by authorised personnel?
16Is the duty logbook or electronic record opened and ready for entries?
17Is the designated safe area for staff breaks free from security hazards?
18Are any hazardous substances (e.g., cleaning chemicals) stored according to COSHH requirements?
19Is the fire detection and suppression equipment in the guarded area inspected and functional?
20Are regular welfare breaks scheduled to prevent fatigue?
21Has any incident or near‑miss been reported and recorded during the shift?
22At the end of the shift, are all radios, keys and equipment returned to secure storage?
23Is the post equipped with lockable storage for keys and equipment?
24Has the duty handover been completed with the incoming team and any issues communicated?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall, and no signup required for guests.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

No — guests can build and download a checklist for free without signing up. Register a free account if you want to save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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