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Stage Lighting Rig and Follow-Spot Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This stage lighting rig and follow-spot operation safety checklist template from Health & Safety Zone helps lighting, sound and AV crews ensure safe set‑up and use of lighting rigs and follow‑spot units at concerts, festivals and events.

It covers all key safety dimensions – from risk assessment and competence, to electrical isolation, rig inspection, cable management, PPE and emergency procedures – and references the Electricity at Work Regulations 1989 and BS 7909 standards.

Use this checklist for:

  • Pre‑use inspections – confirm rig integrity, electrical safety and safe working heights before the show starts.
  • During‑event checks – monitor hot lamps, cable routing and exclusion zones while the performance is underway.
  • Post‑event make‑safe – ensure equipment is powered down, inspected and stored correctly after the event.

Each item is answered Yes, No or N/A – any No answer must be resolved before work continues.

Fully editable and shareable – customise the questions to your venue, download as a PDF and share with your crew.

To use this checklist, the appointed person should tick Yes, No or N/A for each question during the relevant stage of the event. Any No response must be addressed immediately, with corrective action recorded and verified before proceeding.

Compliant with: Electricity at Work Regulations 1989; BS 7909.

Sample PDF Document Image:

Checks covered in this Stage Lighting Rig and Follow-Spot Operation checklist

This Stage Lighting Rig and Follow-Spot Operation safety checklist template covers 28 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment and method statement for the lighting rig and follow‑spot operation been completed and briefed to the crew?
2Is the lighting rig supervisor trained, competent and authorised to oversee rigging and electrical work?
3Are all operatives handling the rig trained in working at height and using appropriate fall protection?
4Is the work area clear of unnecessary obstacles and protected from public access with barriers or signage?
5Is the ground or stage surface level and capable of supporting the rig load without risk of collapse?
6Has the weather forecast been checked and are wind speeds within the safe operating limits for the rig?
7Are all truss sections, bolts and pins inspected and free of cracks, deformation or corrosion?
8Are load calculations displayed and have the total loads been verified against the rig’s design capacity?
9Is the follow‑spot unit securely mounted and its mounting hardware inspected for wear?
10Are all lamps and LEDs examined for damage, proper ventilation and secure mounting to prevent overheating?
11Is the electrical supply correctly isolated, earthing tested and verified before power‑up?
12Are temporary power cables inspected for cuts, insulation damage and proper colour‑coding?
13Are cable routes protected from foot traffic and clearly marked to avoid tripping hazards?
14Is a functional emergency stop or power‑off switch accessible to the crew at all times?
15Is appropriate PPE – including safety glasses, hearing protection, high‑visibility clothing and suitable gloves – being worn by all personnel working on or near the rig?
16Are fire extinguishers of the correct class positioned close to the lighting equipment and inspected for serviceability?
17Is there a clear procedure and trained personnel for dealing with a lamp failure or electrical fault during the event?
18After the event, has the rig been powered down, inspected for damage and stored or secured according to the manufacturer’s guidance?
19Have all cables been coiled, labelled and stored safely to prevent damage and trip hazards?
20Is the area beneath the rig cleared of equipment and debris before the next use?
21Are safety harnesses and fall arrest systems inspected and correctly attached to rigging points before any work at height?
22Are all safety cables and secondary support lines attached to the rig and checked for proper tension?
23Are torque values on all truss connections verified with a calibrated torque wrench?
24Is the power distribution unit (PDU) correctly earthing tested and labelled for each circuit?
25Are moving‑head fixtures securely locked in position and their cabling strain‑relieved?
26Are all chain hoists or motorised lifts on the rig equipped with functional safety brakes and load limit indicators?
27Is the lighting control console grounded and its power cables in good condition?
28Are climbing ladders or access platforms used for rig work inspected for anti‑slip feet and secure anchorage?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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