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Stage Automation and Moving-Stage Operation Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This stage automation safety checklist from Health & Safety Zone helps riggers and working‑at‑height crews ensure moving‑stage systems are safe to operate at concerts and festivals.

It covers risk assessment, competence, environment, detailed equipment inspections, PPE, emergency stops, collective safety measures and post‑operation make‑safe, referencing the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and related HSE guidance for entertainment events.

Use this checklist for:

  • Pre‑operation checks – confirm the stage automation system and area are safe before each use.
  • During‑operation monitoring – verify controls, e‑stops and personnel safety throughout the performance.
  • Post‑operation make‑safe – ensure the system is secured, documented and ready for the next event.

The checklist is completed on site by the appointed stage manager or rigging supervisor. Each question is answered Yes, No or N/A. Any No response must be investigated and corrected before the stage is moved, and a record of the action taken is kept.

Fully editable and shareable — customise the questions to your site, download as a PDF and share with your team.

The checklist supports compliance audits and can be integrated into digital safety management systems, ensuring traceable records for each performance and facilitating quick pre‑show briefings.

Compliant with: Lifting Operations and Lifting Equipment Regulations 1998 (LOLER).

Sample PDF Document Image:

Checks covered in this Stage Automation and Moving-Stage Operation checklist

This Stage Automation and Moving-Stage Operation safety checklist template covers 33 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the moving‑stage operation been completed and briefed to all crew?
2Are all riggers and operators trained and competent in stage automation and moving‑stage systems?
3Is the stage area clear of unauthorized personnel and protected with barriers during operation?
4Is the ground or floor of the stage area level and capable of supporting the moving‑stage loads?
5Are weather conditions, such as wind speed and precipitation, within safe limits for operating the moving stage?
6Is the hydraulic fluid level within the manufacturer’s specified range and free of contamination?
7Are hydraulic hoses and fittings inspected for cracks, leaks or damage?
8Is the brake/hold system tested and confirmed to engage fully when activated?
9Are the motors and drive systems inspected for visible damage, leaks and proper lubrication?
10Is the emergency‑stop wiring inspected for secure connections and no exposed conductors?
11Is the power supply cable and plug inspected for damage and correctly rated for the equipment?
12Are all safety guards, interlocks and emergency‑stop devices on the moving stage functional and tested?
13Is the emergency stop (E‑stop) clearly marked, accessible and tested before operation?
14Are load limits and speed settings correctly set according to the manufacturer’s specifications?
15Is the motion speed limiter set correctly and functional?
16Are load cells or weighing sensors calibrated and displaying correct values?
17Are all cables, chains and lifting points inspected for wear, fraying and correct securement?
18Is the moving‑stage control system free of error codes and fully operational?
19Is the stage guide rail or track clean, free of debris and securely fixed?
20Are the wheels or track rollers inspected for wear, proper lubrication and secure attachment?
21Is the grounding/earthing of the moving‑stage system verified and functional?
22Is the backup battery or UPS for the control system inspected and fully charged?
23Is the audible and visual alarm system functional and tested?
24Is the operator seat equipped with a functional seatbelt and correctly adjusted, if applicable?
25Is appropriate PPE – hard hat, safety footwear, high‑visibility clothing and hearing protection – available and being worn by all crew?
26Are workers positioned safely away from pinch points, crushing zones and moving parts during operation?
27Are barriers or signage in place to warn audience and staff of moving‑stage operation?
28Is a qualified person designated to monitor the operation and to stop the stage if unsafe?
29Are first‑aid kits and trained first‑aiders on site and reachable?
30Is the moving‑stage system inspected and its LOLER thorough‑examination certificate up to date?
31After use, is the moving stage secured, powered down and locked out?
32Are any incident or near‑miss reports logged for the operation?
33Are maintenance records for the stage automation equipment current?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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