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Learn-to-Swim Session Set-Up Safety Checklist

Free Safety Checklist template · Category: Gyms Training and Leisure FacilitiesView all Safety Checklist templates
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Risk Assessment Description:

This learn-to-swim session set-up safety checklist template from Health & Safety Zone helps activity coaches and session supervisors ensure a safe swimming environment for beginners in commercial gyms, swimming pools and leisure facilities.

It covers all essential safety areas including planning, staff competence, pool conditions, equipment checks, rescue provisions, chemical handling and emergency arrangements, and references the HSG179 Managing Health and Safety in Swimming Pools guidance alongside the Health and Safety at Work etc. Act 1974.

Use this checklist for:

  • Pre-session set-up – confirm the pool and equipment are ready before learners arrive.
  • During the session – monitor conditions and maintain safe ratios.
  • Post-session review – record actions and store equipment safely.

Each item is answered Yes, No or N/A – any No answer must be addressed before the session continues. The checklist is designed to be ticked on a tablet or printed form, with space to note corrective actions where a No response is recorded.

To use the checklist, review each question at the appropriate stage of the lesson, mark the response, and take immediate corrective action for any negative findings. Completed checklists should be retained as part of the session records and reviewed during regular safety audits.

Fully editable and shareable — customise the questions to your facility, download as a PDF and share with your team.

Compliant with: HSG179 Managing Health and Safety in Swimming Pools; Health and Safety at Work etc. Act 1974.

Sample PDF Document Image:

Checks covered in this Learn-to-Swim Session Set-Up checklist

This Learn-to-Swim Session Set-Up safety checklist template covers 21 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the learn-to-swim session been completed and briefed to staff?
2Is the session plan approved and displayed for staff?
3Are all coaches and supervisors trained and competent to deliver a learn-to-swim session?
4Is the teacher‑to‑pupil ratio appropriate for the age and ability of participants?
5Are there sufficient lifeguards on duty for the session?
6Is the pool water temperature within the recommended range for beginners?
7Is the water quality (chlorine, pH) documented as within safe limits?
8Is chlorine stored securely and handled in accordance with COSHH requirements?
9Is the pool lighting adequate and free from glare in the teaching area?
10Is the depth of the teaching lane clearly marked and suitable for the activity?
11Are lane markings and non‑swimmer identification signs clearly visible?
12Is the sightline from the poolside to the teaching area unobstructed?
13Are all rescue floats, rings and throw bags inspected and in good condition?
14Is the lifebuoy and rescue rope readily accessible and undamaged?
15Are poolside ladders or steps inspected for stability and slip resistance?
16Is the poolside first‑aid kit fully stocked and within reach?
17Is an emergency phone or call‑point operational and tested?
18Are all staff wearing appropriate footwear and any required personal protective equipment?
19Is a register of participants completed, including non‑swimmer markings where required?
20Is the session log completed at the end of the lesson, noting any incidents or equipment issues?
21Has all equipment used during the session been cleaned, stored safely and logged as returned?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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