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Generator and Fuel Management Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This generator and fuel management safety checklist template assists festival site crews in ensuring that generators are operated safely and fuel is stored and handled without risk of fire, explosion or carbon monoxide poisoning. It aligns with the Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR) and HSE guidance for temporary event sites.

Use this checklist for:

  • Pre‑event checks – confirm the generator and fuel setup meet safety requirements before the festival starts.
  • On‑site inspections – verify safe operation and fuel handling throughout the event.
  • Post‑event hand‑over – ensure the generator is shut down, cooled and stored correctly after use.

Each item is answered Yes, No or N/A – any No answer must be resolved before work continues or the generator is re‑started.

The checklist covers risk assessment, competent personnel, generator placement, ventilation, carbon monoxide monitoring, earthing, fuel storage, spill containment, refuelling procedures, personal protective equipment, fire safety, emergency response and detailed equipment inspections such as oil level, coolant, fuel filter, exhaust, battery condition and safety interlocks.

Fully editable and shareable – customise the questions to your site, download as a PDF and share with your team.

During the event the checklist is completed at the start of each shift by the generator supervisor, with any No responses corrected before the generator is started, and a record kept for inspection.

Compliant with: Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR).

Sample PDF Document Image:

Checks covered in this Generator and Fuel Management on Event Sites checklist

This Generator and Fuel Management on Event Sites safety checklist template covers 34 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is a current risk assessment for generator and fuel management on the event site completed and communicated to all crew?
2Are all personnel operating the generator trained and competent in its use and fuel handling?
3Is the generator placed on a stable, level, non‑combustible surface away from pedestrian traffic?
4Is the generator enclosure properly ventilated and positioned to prevent accumulation of exhaust gases?
5Are carbon monoxide detectors installed and tested in the generator area?
6Is the generator correctly earthing/grounded according to manufacturer instructions?
7Is the generator oil level checked and within the correct range before start‑up?
8Is the coolant level adequate and are there no visible leaks from the cooling system?
9Is the fuel filter inspected and free from blockage or damage?
10Are all guard panels, safety interlocks and emergency stop devices intact and functional?
11Is the battery securely mounted, terminals free of corrosion and charge level sufficient?
12Is the exhaust system free of cracks, securely attached and not obstructed?
13Are control switches clearly labelled, operational and not damaged?
14Is the load indicator working and does the generator operate within its rated load capacity?
15Is the generator wiring harness intact with no exposed conductors or damage?
16Is the fuel tank cap securely sealed and labelled to prevent spillage?
17Is the generator's earthing resistance measured and within acceptable limits?
18Is the generator's oil pressure gauge functional and reading correctly on start‑up?
19Is the generator's temperature gauge operational and not indicating overheating?
20Is the generator's safety signage and compliance decals clearly displayed and legible?
21Are fuel storage containers approved, clearly labelled and kept away from ignition sources?
22Is the fuel storage area protected from weather and secured against unauthorised access?
23Are spill containment measures such as drip trays or bunds in place for fuel storage and refuelling?
24Is a fire extinguisher of appropriate type readily available near the generator and fuel area?
25Are refuelling procedures followed, including shutting off the generator and allowing it to cool before fueling?
26Is the refuelling area clear of open flames, smoking and hot work?
27Are fuel hoses inspected for damage and securely connected before use?
28Are emergency shut‑off controls clearly marked and accessible?
29Is personal protective equipment such as gloves and eye protection provided and worn during fuel handling?
30Is the surrounding site free of additional fire hazards and flammable materials?
31Are noise levels monitored and hearing protection provided if required?
32Are first‑aid facilities and trained personnel available on site?
33Is a plan for dealing with a fuel spill or fire documented and rehearsed?
34After use, is the generator switched off, allowed to cool and stored or secured appropriately?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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