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Drone Aerial Display Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This checklist is designed for event managers and safety coordinators responsible for drone and aerial‑display operations at concerts, festivals and other large public gatherings. It ensures that all statutory requirements and best‑practice controls are met before any flight takes place.

Use this checklist for:

  • Pre‑flight inspection of the drone and ground support equipment
  • Verification of CAA permissions and Air Navigation Order compliance
  • Assessment of site‑specific risks such as crowd proximity, exclusion zones and weather conditions
  • Confirmation that operators are competent and that emergency procedures are in place

The checklist covers authorisation, competence, environmental factors, equipment inspection, battery safety, exclusion zones, emergency response and post‑flight make‑safe actions. It is fully editable and shareable, allowing you to adapt it to the specific layout and requirements of your event.

Use this tool to systematically verify that every critical safety element is addressed before each flight, providing clear evidence for auditors and helping to prevent incidents such as drone fly‑away, battery fire, or crowd injury.

It can be completed on paper or digitally using a tablet, with each Yes/No/N/A response recorded for audit purposes. The tool supports rapid verification before each flight and provides a clear record for regulatory inspections. Adjust the list to reflect site‑specific exclusion zones, local weather monitoring procedures, and any additional safety measures required by the venue or local authority. Regularly review and update the checklist to incorporate lessons learned from each operation and changes in legislation.

Compliant with: Air Navigation Order 2016 and CAA Display Requirements (CAP 734).

Sample PDF Document Image:

Checks covered in this Inspection and pre‑use check for drone aerial‑display operations at live events checklist

This Inspection and pre‑use check for drone aerial‑display operations at live events safety checklist template covers 16 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is a valid CAA permission for aerial display operations held for this event?
2Does the operation comply with the Air Navigation Order 2016 requirements for unmanned aircraft?
3Has a risk assessment specific to the event site been completed and approved?
4Is the drone’s registration number displayed and recorded in the flight log?
5Has the drone been inspected for structural damage, loose components or cracked propellers?
6Are all batteries fully charged, within their service life limits and stored according to manufacturer guidance?
7Is a fire‑extinguishing device for battery fires readily available on the ground crew kit?
8Has the operator completed a CAA‑approved competency assessment for aerial‑display flights?
9Is the operator wearing any required personal protective equipment, such as safety glasses?
10Is the weather forecast suitable for flight (wind speed, precipitation, visibility) and does it meet the drone’s operating envelope?
11Have exclusion zones been established and clearly marked to keep the public at a safe distance from the flight path?
12Is the ground crew briefed on emergency procedures, including lost‑link and crash response?
13Is the flight plan documented, including altitude, waypoints and no‑fly areas?
14Are all control and safety switches on the remote controller functional and correctly configured?
15After flight, has the drone been powered down, batteries removed and inspected for damage?
16Are battery storage and handling procedures in place to prevent fire or chemical hazards?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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