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Clubhouse Bar, Lounge & Function Service Safety Checklist

Free Safety Checklist template · Category: Hospitality and AccommodationView all Safety Checklist templates
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Risk Assessment Description:

This Clubhouse Bar, Lounge & Function Service safety checklist template from Health & Safety Zone helps bar managers, supervisors and service staff ensure a safe environment for members and guests during regular service and special functions.

It covers all essential areas including staff competence, premises condition, glass handling, slip and trip hazards, keg and cellar operations, management of intoxicated patrons, and emergency procedures. The checklist aligns with the Licensing Act 2003 and relevant HSE guidance for hospitality venues.

Use this checklist for:

  • Pre‑service inspections – confirm the bar area, equipment and staffing are ready before opening.
  • Function set‑up checks – verify temporary layouts, additional furniture and service points are safe.
  • Ongoing monitoring – spot‑check during service and after closing.

To use the checklist, staff answer each question with Yes, No or N/A. Any No response must be addressed immediately and recorded, with corrective action taken before service resumes. Completed checklists should be retained for inspection and continuous improvement.

By following these checks you demonstrate compliance with the Licensing Act 2003, which requires licence holders to maintain safe premises, prevent harm to patrons and manage alcohol responsibly. This helps reduce the risk of incidents, fines or licence revocation.

Fully editable and shareable – customise the questions to your venue, download as a PDF and share with your team.

Compliant with: Licensing Act 2003.

Sample PDF Document Image:

Checks covered in this Clubhouse Bar, Lounge & Function Service checklist

This Clubhouse Bar, Lounge & Function Service safety checklist template covers 25 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a current risk assessment for bar and function service been completed and briefed to staff?
2Are all staff members trained and competent in safe alcohol service and intoxication management?
3Is the premises licence current, displayed as required and within its authorised scope?
4Is the premises layout clear of unnecessary obstacles that could cause trips or slips?
5Are floor surfaces dry and free from spills, with appropriate slip‑resistant mats in high‑traffic areas?
6Is all glassware inspected for cracks or chips before use?
7Are bar countertops and shelving free of sharp edges and securely fixed?
8Is keg handling equipment (taps, couplers, hoses) inspected for leaks and damage before service?
9Is the cellar area well‑ventilated, clean and free of obstructions?
10Are alcohol storage containers labelled and stored within the licensed limits?
11Is personal protective equipment such as non‑slip footwear and cut‑resistant gloves provided and worn where required?
12Are intoxicated members identified and managed according to the venue's policy?
13Is there a clear procedure for refusing service and safely escorting intoxicated patrons?
14Are fire extinguishers accessible, serviced and staff aware of their locations?
15Is emergency lighting functional and exit routes clearly marked and unobstructed?
16Are first‑aid kits stocked, within reach and staff aware of their location?
17Is waste from the bar (glass, bottles, food waste) segregated and stored safely to prevent injury?
18For functions, are temporary tables, chairs and equipment securely positioned and stable?
19Is the music/PA system set up safely with cables managed to avoid trips?
20Are all cleaning chemicals used in the bar stored, labelled and used with appropriate risk assessments?
21After service, is the bar area cleaned, spills removed and equipment switched off safely?
22Is the bar refrigerator set to the correct temperature and temperature recorded regularly?
23Are fire doors kept closed and not propped open during service?
24Is signage for responsible drinking and no‑smoking displayed prominently?
25Are emergency contact numbers and the venue's licence details displayed near exits?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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