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This AV and presentation support toolbox talk template is designed for conference and exhibition crews who set up audio‑visual equipment, lighting rigs and laser displays. It provides a concise, legally‑compliant safety briefing that helps protect staff and attendees while meeting regulatory obligations.
It covers the key hazards of cable‑trip risks, electrical shock, fire, equipment collapse and laser eye injury, referencing the Electricity at Work Regulations 1989 and BS 7909:2011 for temporary event electrical systems. Typical equipment includes power distribution units, speaker arrays, projectors and laser pointers, all of which can become sources of danger if not correctly installed and maintained.
Use this toolbox talk for:
Each section includes a purpose, what the work involves, why the hazards matter, ten practical do‑items, ten don’t‑items and an important summary. The format ensures quick reference on‑site and supports ongoing risk assessments.
The talk is fully editable, shareable and can be customised with your company name. Staff can tailor the content to reflect site‑specific procedures and add local emergency contact details.
Compliant with the Electricity at Work Regulations 1989 and BS 7909:2011 Code of Practice for Temporary Electrical Systems for Entertainment and Related Purposes. Adhering to these standards reduces the likelihood of incidents and demonstrates due diligence in the event industry.
| Risk Assessment | AV and Presentation Support at Conferences Risk Assessment | Create |
