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Termly Premises Safety Inspection Safety Checklist for Schools and Learning Environments

Free Safety Checklist template · Category: Schools and Learning EnvironmentsView all Safety Checklist templates
Use our Checklist creator tool to create customised workplace safety documents. Learn more about Termly Premises Safety Inspection Safety Checklist for Schools and Learning Environments Template below
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Checklist Questions

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The Yes / No / N/A tick-boxes and comments space are added automatically on the exported PDF or Word document.

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Print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

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Risk Assessment Description:

This premises safety inspection checklist template from Health & Safety Zone helps site managers, caretakers and premises staff in educational settings ensure buildings are safe for occupants.

It covers key areas including structural integrity, floor condition, lighting and glazing, means of escape, signage and overall general condition, referencing the Health and Safety at Work etc. Act 1974. The checklist follows a comprehensive 10‑dimension safety framework.

Use this checklist for:

  • Pre‑inspection checks – verify building safety before the term starts.
  • Regular site inspections – confirm ongoing compliance throughout the academic year.
  • Audit and reporting – provide evidence of safety management to inspectors.

Each item is answered Yes, No or N/A; any No response must be addressed before the premises are used.

How to use: tick “Yes”, “No” or “N/A” for each question, record any corrective actions required, and ensure all “No” items are resolved before the premises are occupied. Keep the completed record with your safety documentation.

The checklist aligns with the requirements of the Health and Safety at Work etc. Act 1974 and supports your duty to maintain safe premises for staff, students and visitors.

Fully editable and shareable – customise the questions to your site, download as a PDF and share with your team.

This template can be printed for hard‑copy use on‑site or uploaded to your safety management software for digital record‑keeping and audit trails.

Compliant with: Health and Safety at Work etc. Act 1974.

Sample PDF Document Image:

Checks covered in this Termly Premises Safety Inspection checklist

This Termly Premises Safety Inspection safety checklist template covers 25 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the premises been completed and communicated to staff?
2Are all staff responsible for the inspection trained and competent in building safety checks?
3Are all relevant permits, licences and method statements for the premises inspection available and up to date?
4Is the structural integrity of walls, ceilings and load‑bearing elements free from visible damage or deterioration?
5Are floor surfaces in good condition, slip‑resistant and free from trip hazards?
6Is all interior lighting functional, providing adequate illumination for safe movement?
7Are emergency exit routes clearly marked, unobstructed and free of stored items?
8Do all emergency doors open easily without the need for a key or tool?
9Is there a clear emergency assembly point signposted and free from obstruction?
10Is glazing (windows, glass doors) intact, with no cracks or broken panes that could cause injury?
11Are external windows and doors able to be opened quickly in an emergency?
12Is signage for fire exits, assembly points and safety information clearly visible and legible?
13Are fire safety signs (e.g., ‘Fire Door – Keep Closed’) correctly positioned and maintained?
14Is the condition of the external building envelope (walls, roof) free from damage that could create hazards?
15Is general building condition (walls, ceilings, fixtures) maintained without loose or falling objects?
16Are fire doors kept closed and not obstructed?
17Are fire detection and alarm systems tested and operational?
18Is the fire alarm audible throughout the premises?
19Are fire extinguishers inspected, serviced and located as required?
20Is appropriate personal protective equipment (e.g., high‑visibility vest, safety footwear) available for staff conducting the inspection?
21Are first‑aid facilities accessible and stocked for any minor injuries that may occur during inspection?
22Are any hazardous substances (e.g., cleaning chemicals, asbestos) stored safely and used in accordance with COSHH requirements?
23Is any identified asbestos‑containing material managed as required by legislation?
24Has any identified non‑compliance been recorded and corrective action assigned?
25Is the premises made safe after any identified non‑compliance?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall, and no signup required for guests.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

No — guests can build and download a checklist for free without signing up. Register a free account if you want to save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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