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School Event and Fete Safety Checklist

Free Safety Checklist template · Category: Schools and Learning EnvironmentsView all Safety Checklist templates
Use our Checklist creator tool to create customised workplace safety documents. Learn more about School Event and Fete Safety Checklist Template below
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Checklist Questions

Every question is included by default. Untick any you want to leave out, or delete the ones you don't need.

Click Add Question to add your own custom checks. Click a row to edit its wording, and drag to reorder.

The Yes / No / N/A tick-boxes and comments space are added automatically on the exported PDF or Word document.

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Print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

Export to Word

An editable Word (.doc) version with Yes / No / N/A tick-boxes and a comments space.

Export to Excel

A spreadsheet version for digital tracking and filtering.

Important: The documents produced by this tool are templates only. They must be reviewed and approved by a competent person or your HSEQ representative prior to publication or circulation, in accordance with our Terms & Conditions.

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Risk Assessment Description:

This checklist is designed to help school leaders and duty managers plan and run safe school events and fetes. It provides a clear, step‑by‑step set of verification points covering crowd and traffic control, stall safety, food hygiene, electrical and gas equipment, fire precautions, first‑aid provision and evacuation routes.

Use this checklist to confirm that you have addressed all essential safety aspects, including:

  • Planning and permits – risk assessments, fire safety plans and traffic management.
  • People – competence of staff, volunteers and contractors.
  • Plant and equipment – electrical safety, gas appliances and fire‑extinguishers.
  • Environment – site layout, waste handling and cleaning chemicals.
  • PPE – provision of gloves, aprons and other protective gear.
  • Controls – signage, emergency lighting and evacuation routes.

All fire‑related measures reference the Regulatory Reform (Fire Safety) Order 2005, ensuring compliance with statutory fire safety duties. The checklist also aligns with best practice guidance on event safety and public liability.

How to use: review each question before the event, answer Yes, No or N/A, and take corrective action for any ‘No’ responses. Keep the completed checklist on site for inspection and retain it for at least six months after the event.

Fully editable and shareable – customise the questions to your site, download as a PDF and share with your team.

Compliant with: Regulatory Reform (Fire Safety) Order 2005. All fire‑related measures reference this legislation and are highlighted in bold throughout the document.

Sample PDF Document Image:

Checks covered in this Organising a school event or fete, including crowd management, stalls, food preparation, electrical equipment, and emergency procedures. checklist

This Organising a school event or fete, including crowd management, stalls, food preparation, electrical equipment, and emergency procedures. safety checklist template covers 16 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a crowd management plan been prepared and approved?
2Is there a designated person responsible for traffic control on arrival and departure?
3Are all electrical cables and equipment for stalls inspected and PAT tested?
4Is a competent person supervising any gas appliances or burners used by vendors?
5Are food preparation areas kept clean and covered when not in use?
6Do food vendors have valid food hygiene certificates and follow temperature controls?
7Is a fully stocked first‑aid kit available at a clearly marked location?
8Has the evacuation route been clearly signposted and kept free of obstructions?
9Is a fire‑extinguishing device appropriate for the type of fire risk present on site?
10Are all staff and volunteers briefed on emergency procedures and their specific roles?
11Is a fire risk assessment completed and signed off in line with Regulatory Reform (Fire Safety) Order 2005?
12Are waste disposal bins placed away from high‑traffic areas to prevent slip hazards?
13Are cleaning chemicals stored in a locked cabinet and clearly labelled?
14Is appropriate PPE such as gloves and aprons provided to food handlers?
15Is emergency lighting and signage installed and functional in the event area?
16Is a post‑event site inspection scheduled to confirm all equipment is removed and the area is safe?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall, and no signup required for guests.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

No — guests can build and download a checklist for free without signing up. Register a free account if you want to save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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