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Pool Emergency Action Plan Safety Checklist

Free Safety Checklist template · Category: Gyms Training and Leisure FacilitiesView all Safety Checklist templates
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Risk Assessment Description:

This checklist supports duty managers and supervisors in verifying that the pool emergency action plan (EAP) is fully operational and complies with HSG179 Managing Health and Safety in Swimming Pools. It guides a systematic audit of emergency procedures, staff competence, equipment readiness and documentation to protect swimmers and staff during incidents.

Use this checklist for:

  • Assessing lifeguard staffing, shift rotations and training
  • Checking alarm system functionality, communication devices and signage
  • Verifying emergency drills, casualty handling and pool‑clearance procedures
  • Confirming first‑aid equipment provision, rescue tools and incident reporting

How to use: complete the audit on a scheduled basis, record Yes/No/N/A answers, note any non‑conformities and assign corrective actions. Review results with senior management to maintain readiness and demonstrate compliance.

The audit should be carried out at least quarterly, or after any major incident, with records retained for a minimum of three years in line with HSG179 and the Management of Health and Safety at Work Regulations. This demonstrates due‑diligence during HSE or insurance inspections.

By systematically verifying emergency resources and staff readiness, facilities reduce the risk of severe injury, legal liability and service disruption, ensuring a safe environment for members.

Fully editable and shareable – adapt the questions to your facility’s specific layout and staffing model.

Compliant with: HSG179 Managing Health and Safety in Swimming Pools

Sample PDF Document Image:

Checks covered in this Audit of pool emergency preparedness in commercial gym and leisure centre swimming pools checklist

This Audit of pool emergency preparedness in commercial gym and leisure centre swimming pools safety checklist template covers 21 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is the latest version of the Pool Emergency Action Plan available at the pool control room?
2Is the Pool Emergency Action Plan reviewed and signed off by the duty manager within the last 12 months?
3Are lifeguard numbers sufficient for the pool capacity as advised by HSG179 guidance?
4Are lifeguard shift rotations scheduled to ensure at least two qualified lifeguards on duty at all times?
5Are all lifeguards trained in spinal injury and drowning rescue procedures?
6Have lifeguards completed a practical spinal injury response drill within the past six months?
7Is the pool alarm system functional and tested weekly?
8Are staff emergency roles clearly displayed near the alarm controls?
9Is the emergency communication system (e.g., two‑way radios) operational and checked daily?
10Are emergency evacuation routes clearly marked and free of obstructions?
11Are poolside first‑aid kits fully stocked and inspected monthly?
12Is a defibrillator (AED) present on site, maintained and are staff trained in its use?
13Are casualty handling and pool‑clearance procedures documented and rehearsed quarterly?
14Is the pool water temperature monitored and set within safe limits for swimmers?
15Is rescue equipment such as rescue tubes and reaching poles inspected before each shift?
16Are emergency lighting and signage functional throughout the pool area?
17Is the emergency shut‑off for pool filtration and pumps accessible and tested?
18Are incident logs for emergencies completed within 24 hours of an event?
19Is a current pool emergency risk assessment on file and reviewed annually?
20Are pool chemicals stored securely and labelled in accordance with COSHH?
21Is appropriate PPE (e.g., waterproof gloves, eye protection) available for rescue personnel?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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