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Naked Flames, Candles and Table Decorations Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This naked flames, candles and table decorations safety checklist template from Health & Safety Zone helps event organisers, wedding and function staff confirm that open‑flame décor is safe before, during and after an event.

It covers the full range of fire‑risk checks – planning, staff competence, venue conditions, specific flame hazards, equipment inspection, flammable substances, personal protective equipment, collective safety measures, emergency arrangements and post‑event make‑safe – all required under the Regulatory Reform (Fire Safety) Order 2005.

Use this checklist for:

  • Pre‑event planning – verify risk assessments, training and fire‑watch arrangements.
  • On‑site inspections – confirm candle set‑up, décor material and fire‑suppression provisions are safe.
  • Post‑event close‑down – ensure all flames are extinguished and the area is clear of residual heat.

Each question is answered Yes, No or N/A; any No answer must be addressed before the event proceeds or the area is cleared.

Use the checklist by reviewing each item on site, marking Yes, No or N/A, and taking immediate corrective action for any No response. Keep a record of the completed checklist for inspection and audit purposes.

Fully editable and shareable — customise the questions to your venue, download as a PDF and share with your team.

Compliant with: Regulatory Reform (Fire Safety) Order 2005.

Sample PDF Document Image:

Checks covered in this Naked Flames, Candles and Table Decorations Inspection checklist

This Naked Flames, Candles and Table Decorations Inspection safety checklist template covers 31 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a fire risk assessment for naked flames and decorations been completed and briefed to staff?
2Is a designated responsible person appointed for fire safety at the event?
3Are all staff handling candles or naked flames trained in safe use and emergency procedures?
4Are staff fit for work and aware of fire hazards associated with decorations?
5Is the venue area where candles are placed free of flammable materials and clear of obstruction?
6Is adequate ventilation provided in indoor venues where open flames are used?
7Is the floor surface stable and non‑combustible beneath tables with candles?
8Are candles placed at least 0.5 m away from curtains, drapes or other combustible décor?
9Are decorative items made of fire‑retardant materials or have fire‑resistant ratings?
10Are open flames kept away from high‑traffic areas and guest pathways?
11Is a fire‑watch assigned for the duration of any naked‑flame use?
12Are all candle holders, lanterns or torches inspected for cracks, damage or instability before use?
13Are battery‑powered or electric decorative lights in good condition and not overheating?
14Are fire extinguishers of appropriate type (e.g., Class A) readily accessible near flame zones?
15Are flammable liquids such as paraffin or fuel stored securely away from the event area?
16Are any decorative sprays or adhesives used near flames assessed for fire risk?
17Is appropriate PPE, such as heat‑resistant gloves, available for staff lighting or refilling candles?
18Are staff wearing suitable footwear to prevent trips near candle setups?
19Are fire blankets or fire‑suppression blankets positioned near high‑risk decoration areas?
20Is signage indicating ‘No open flame’ or ‘Fire hazard’ displayed where required?
21Are emergency exits clearly marked and unobstructed around flame zones?
22Is the fire alarm system tested and functional for the event?
23Are emergency evacuation procedures communicated to staff and posted visibly?
24Is a trained fire‑watch present and equipped with a handheld fire extinguisher during flame use?
25Are candles placed out of reach of children and on stable, non‑combustible surfaces?
26Is there a clear policy communicated to guests prohibiting the handling or moving of candles?
27Are fire‑resistant barriers or screens used to separate open flames from guest walkways?
28Is a suitable Class B fire extinguisher (for flammable liquids) readily available near any stored paraffin or fuel?
29Are all candles extinguished and removed after the event or when not in use?
30Is the area inspected for residual heat or smouldering debris before the venue is cleared?
31Are used candle holders and decorative items stored safely or disposed of according to fire safety guidelines?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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