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Lost Child Procedure Safety Checklist for Gyms Training and Leisure Facilities

Free Safety Checklist template · Category: Gyms Training and Leisure FacilitiesView all Safety Checklist templates
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Risk Assessment Description:

This lost child procedure safety checklist template from Health & Safety Zone helps duty managers and supervisors in commercial gyms, swimming pools and sports leisure facilities ensure a rapid, coordinated response when a child is reported missing.

It covers all essential areas including staff training and competency, clear role allocation, facility search and lockdown procedures, CCTV monitoring, exit control, signage, escalation to police and child protection agencies, incident recording and regular drills. The checklist aligns with the statutory safeguarding duty of care under the Children Act 2004, the Working Together to Safeguard Children statutory guidance and the CPSU standards for child protection in sport settings.

Use this checklist for:

  • Pre‑audit preparation – confirm policies, training records and equipment are in place.
  • On‑site audit – verify each control is active during a simulated or real incident.
  • Post‑incident review – record actions, update procedures and close the loop.

Each item is answered Yes, No or N/A – any No response must be addressed before the facility is considered ready.

Fully editable and shareable — customise the questions to your site, download as a PDF and share with your team.

Compliant with: Children Act 2004; Working Together to Safeguard Children; CPSU standards.

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Checks covered in this Lost Child Procedure checklist

This Lost Child Procedure safety checklist template covers 19 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a current risk assessment for lost child incidents been completed and communicated to staff?
2Are all duty managers and supervisors trained in the lost child procedure and child safeguarding duties?
3Is a clear, posted lost child protocol displayed at reception and pool areas?
4Are all staff aware of their specific roles in a lost child search, such as area sweep, lockdown and CCTV monitoring?
5Is the facility’s CCTV system operational, covering all public areas, and are recordings retained for at least 24 hours?
6Are exit doors and access points secured and able to be locked down during a search?
7Is there a designated assembly point for staff and children during a lost child incident?
8Are signage and barriers in place to prevent unauthorised exit of children while a search is underway?
9Is there a documented escalation process to contact police and child protection agencies within 15 minutes?
10Are emergency contact details for local police and child protection services readily available at the reception desk?
11Is a logbook used to record details of lost child incidents, actions taken and outcomes?
12Are regular drills conducted to test the lost child procedure with staff?
13Is there a process to review and update the lost child procedure after any incident or drill?
14Are first aid kits accessible and staff aware of their location during a lost child incident?
15Is the facility’s visitor registration system used to capture details of all children and guardians present?
16Is there a designated staff member responsible for contacting the police during a lost child incident?
17Is there a documented process to inform the child’s parent or guardian as soon as the child is reported missing?
18Are staff trained to conduct a systematic area sweep of all facility zones (pool deck, changing rooms, gym floor, café) during a search?
19Is a record kept of all lost child drills, including date, participants, findings and corrective actions?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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