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Leisure Reception DSE Workstation Safety Checklist

Free Safety Checklist template · Category: Gyms Training and Leisure FacilitiesView all Safety Checklist templates
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Risk Assessment Description:

This checklist is designed for front‑of‑house staff in commercial gyms, swimming pools and sports leisure facilities to ensure that display screen equipment (DSE) workstations at the reception area are safe, ergonomic and compliant with the Health and Safety (Display Screen Equipment) Regulations 1992.

Use this checklist for:

  • Daily or pre‑shift inspections of reception desks with computers, monitors and peripherals
  • Verifying that workstation layout, lighting and break routines protect staff from eye strain, musculoskeletal disorders and trip hazards
  • Confirming that any identified issues are corrected before staff begin their shift

The checklist covers workstation set‑up, seating, screen position, cable management, lighting, break reminders and staff training. It also includes checks for a tidy, non‑slipping floor and safe shutdown at the end of use.

Fully editable and shareable – adapt the questions to suit your specific reception layout or software system.

Compliant with: Health and Safety (Display Screen Equipment) Regulations 1992

Use the checklist at the start of each shift, record answers and address any non‑conformities before work begins. It supports your risk assessment process, can be integrated into your health‑and‑safety management system and helps demonstrate compliance during inspections.

Following this checklist helps reduce the risk of musculoskeletal disorders, eye strain and accidents caused by poor ergonomics or trip hazards. Regular use demonstrates to inspectors that the facility meets its duties under the Display Screen Equipment Regulations and supports a healthier workplace for reception staff.

The checklist should be reviewed annually or whenever there are changes to equipment, software or workstation layout to ensure continued compliance. All reception personnel must receive refresher training on DSE best practice at least once a year.

Sample PDF Document Image:

Checks covered in this Inspection of display screen equipment workstation at leisure reception checklist

This Inspection of display screen equipment workstation at leisure reception safety checklist template covers 17 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is the workstation inspected for any visible damage to the monitor, keyboard, mouse or cables?
2Is the monitor positioned at eye level with a tilt that reduces glare?
3Is the screen free from reflections or excessive glare from lighting or windows?
4Is the chair adjusted to support the user’s lower back and allow feet flat on the floor?
5Are the armrests (if present) positioned to keep shoulders relaxed?
6Is the keyboard placed at a height that allows elbows at approximately 90 degrees?
7Is the mouse positioned close enough to avoid overreaching?
8Are regular break reminders (e.g., 20‑20‑20 rule) set up in the booking system or computer?
9Is the workstation area free from trip hazards such as loose cables or equipment?
10Are all power and data cables routed away from walkways or secured with cable management?
11Is the floor surface non‑slippery and clean around the workstation?
12Is appropriate eye‑comfort equipment (e.g., anti‑glare filter) provided and used where needed?
13Are staff trained on correct DSE posture and break routines?
14Is the workstation lighting adequate, without flicker, and adjustable for individual needs?
15After use, is the workstation left in a safe condition, with equipment switched off and cables tidied?
16Is a clearly marked evacuation route from the reception area free of obstructions?
17Is a first aid kit readily accessible near the workstation and are its contents up to date?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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