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Hospitality Contractor Supplier Management Safety Checklist

Free Safety Checklist template · Category: Hospitality and AccommodationView all Safety Checklist templates
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Risk Assessment Description:

This hospitality contractor and supplier management safety checklist template from Health & Safety Zone helps duty managers and supervisors ensure that external contractors and suppliers work safely alongside guests and staff.

It covers all essential checks for safe contractor engagement, including risk assessment completion, contractor induction, permit verification, insurance validation, PPE provision, segregation of work zones, hazardous substance handling and emergency arrangements. The checklist aligns with the Management of Health and Safety at Work Regulations 1999 and HSE guidance on using contractors.

Use this checklist for:

  • Pre‑work planning – confirm risk assessments, permits and inductions are in place before contractors start.
  • Site inspections – monitor contractor activities, segregation, PPE and guest protection during work.
  • Post‑work handover – verify waste removal, equipment clearance and final safety sign‑off before the area reopens to guests.

Each item is answered Yes, No or N/A. Any No response must be resolved before work continues, and the outcome recorded for audit purposes.

The checklist is to be completed on site by the duty manager or supervisor before the contractor commences work and reviewed daily or whenever the scope changes. Record any “No” findings, take immediate corrective action and re‑verify before work proceeds.

Fully editable and shareable — customise the questions to your venue, download as a PDF and share with your team.

Compliant with: Management of Health and Safety at Work Regulations 1999.

Sample PDF Document Image:

Checks covered in this Contractor and Supplier Management checklist

This Contractor and Supplier Management safety checklist template covers 21 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the contractor's work been completed and communicated to all relevant staff?
2Is a written contractor management plan or scope of work in place and signed?
3Are all required permits (e.g., hot work, isolation) issued before the contractor starts work?
4Have the contractor's insurance certificates been verified and are they current?
5Is the contractor's workforce trained and competent for the tasks they will perform in the hospitality environment?
6Have all contractor operatives received site‑specific induction, including emergency procedures and guest safety?
7Is the work area clearly marked and segregated from guest areas using barriers or signage?
8Are the delivery routes and loading zones free of slip, trip and fire hazards?
9Is adequate lighting provided for the contractor's work, especially during night deliveries?
10Have any hazardous substances to be used by the contractor been assessed under COSHH and stored safely?
11Are fire protection measures, such as extinguishers, accessible and unobstructed in the contractor's work zone?
12Are tools or equipment supplied by the contractor inspected and in good condition before use?
13Is any temporary plant used by the contractor examined for LOLER/PUWER compliance and recent thorough examination?
14Are hazardous materials delivered by the contractor labeled correctly and accompanied by safety data sheets?
15Is appropriate personal protective equipment, such as high‑visibility clothing and safety footwear, provided and worn by all contractor personnel?
16Are exclusion zones around the contractor's work area established and communicated to guests and staff?
17Are warning signs and audible alarms in place where work could affect guest safety?
18Are first‑aiders and emergency contact details for the contractor readily available on site?
19Is an emergency evacuation plan that includes contractor activities displayed and known to all parties?
20Has the contractor removed all waste, tools and temporary plant from the site and left the area clean?
21Has a post‑work inspection been carried out and any deficiencies recorded before the area is reopened to guests?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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