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Festival Campsite and Camping-Field Operations Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This festival campsite and camping-field operations safety checklist template from Health & Safety Zone helps event site crews ensure the campsite is safe for attendees, staff and contractors throughout the festival.

It covers all essential safety areas including fire prevention and cooking, trip‑hazard management, welfare and lost‑person procedures, vehicle access and site security. The checklist aligns with the Health and Safety at Work etc. Act 1974 and reflects current HSE guidance for temporary events. It also incorporates checks for personal protective equipment, emergency preparedness and environmental housekeeping to give a comprehensive safety overview.

Use this checklist for:

  • Pre‑event site inspections – confirm the campsite is ready before attendees arrive.
  • Daily operational checks – monitor hazards and controls each day of the festival.
  • Post‑event handover – ensure the site is left safe and clean.

Each item is answered Yes, No or N/A – any No answer must be addressed before work continues or the site is opened to the public. The checklist should be completed by the site manager or designated safety officer, with corrective actions recorded and followed up promptly.

Fully editable and shareable – customise the questions to your event, download as a PDF and share with your team.

Compliant with: Health and Safety at Work etc. Act 1974.

Sample PDF Document Image:

Checks covered in this Festival Campsite and Camping-Field Operations checklist

This Festival Campsite and Camping-Field Operations safety checklist template covers 27 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Is a valid temporary event licence or permission for the campsite displayed and current?
2Are method statements for high‑risk activities such as barbecuing and generator use available to staff?
3Has a site‑specific risk assessment for campsite and camping‑field operations been completed and communicated?
4Are all operatives trained and competent in fire safety, cooking area management and campsite procedures?
5Is the ground where tents are pitched free of uneven surfaces, holes or debris that could cause trips?
6Are all walkways and vehicle routes clearly marked and kept clear of obstacles?
7Is adequate lighting provided on all pathways and around cooking areas for night use?
8Is a clear evacuation plan displayed and communicated to attendees and staff?
9Is a clearly marked assembly point for evacuation communicated to attendees and staff?
10Is a designated cooking area provided with safe fuel storage and a working fire blanket?
11Are fuel containers for cooking equipment stored in designated fire‑resistant cabinets?
12Are portable gas cylinders stored upright, secured and away from heat sources?
13Are fire extinguishers of the correct type and rating located at each cooking zone and near tents?
14Are waste bins, especially for food waste, emptied regularly to prevent fire risk?
15Are temporary electrical installations inspected, PAT tested and protected by RCDs?
16Is the local weather forecast monitored and are contingency plans for high winds or heavy rain in place?
17Is ground drainage adequate to prevent water accumulation around tents and pathways?
18Are appropriate personal protective equipment such as safety boots, high‑visibility clothing and gloves provided and worn where required?
19Are fire‑breaks or clear zones established between tents and cooking areas?
20Are first‑aid stations stocked, signed and staffed with trained personnel?
21Is a lost‑person register in place and is a procedure for locating missing attendees established?
22Are drinking water supplies safe, clearly labelled and accessible to campers?
23Are sanitary facilities (toilets, showers) maintained, cleaned and supplied with hand‑washing facilities?
24Are security patrols scheduled to monitor campsite safety and prevent unauthorised vehicle access?
25Are vehicle access points controlled with signage, barriers and speed limits?
26Is the site inspected at the end of each day for hazards and are any identified issues rectified before the next day?
27Is the site cleared of all waste, debris and temporary structures after the event and a final safety inspection completed?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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