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Exhibition Stand Build Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This exhibition stand build safety checklist template assists event organisers, contractors and site supervisors in delivering a safe construction and erection of temporary exhibition stands at concerts, festivals and events. It integrates the essential elements of risk assessment, work at height controls, tool and equipment inspection, forklift operation and multi‑contractor coordination, ensuring that every aspect of the build is managed to the highest safety standards.

The checklist aligns with the Work at Height Regulations 2005 and incorporates current HSE guidance on temporary demountable structures, providing a practical framework for identifying and mitigating hazards specific to stand construction, such as elevated work platforms, load‑bearing foundations, electrical installations and the handling of hazardous substances like adhesives and paints.

Use this checklist for:

  • Pre‑build inspections – confirm planning, permits, competence and equipment readiness before work starts.
  • During‑build monitoring – verify that controls remain in place as the stand is erected and modified.
  • Post‑build handover – ensure all temporary works are safely removed, the area is cleared and documentation is completed.

Each item is answered Yes, No or N/A; any No response must be resolved before the task proceeds or before the stand is handed over. The checklist promotes a systematic safety culture, reduces the risk of falls, trips, equipment failure and fire, and supports compliance audits.

Fully editable and shareable – customise the questions to your specific event, download as a PDF and distribute to all relevant parties.

Compliant with: Work at Height Regulations 2005.

Sample PDF Document Image:

Checks covered in this Exhibition Stand Build checklist

This Exhibition Stand Build safety checklist template covers 23 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the stand build been completed and briefed to all operatives?
2Are all operatives trained and competent for stand construction and working at height?
3Is a permit to work for height and forklift operations in place?
4Are site access routes clear and suitable for delivery vehicles and plant?
5Are ground conditions suitable for temporary foundations and load‑bearing?
6Has the weather forecast been checked and deemed safe for work at height?
7Are all hand and power tools inspected, maintained and in good condition?
8Are forklift operators certified and is the forklift inspected before use?
9Is lifting equipment such as hoists and slings inspected and used within load limits?
10Are temporary scaffolds or platforms erected by competent persons and inspected?
11Is edge protection or a fall‑arrest system installed wherever work is above two metres?
12Are guardrails or toe boards fitted to all raised platforms?
13Is appropriate PPE – hard hat, safety footwear, hi‑vis vest, gloves and eye protection – provided and worn?
14Is electrical equipment PAT‑tested and are cables protected from damage?
15Are hazardous substances such as adhesives or paints assessed and stored safely?
16Are emergency routes and exits kept clear and signage in place?
17Are trained first‑aiders and suitable fire extinguishers available on site?
18Has a multi‑contractor coordination meeting been held and documented before works commenced?
19Are load calculations for displays and equipment on platforms verified and displayed?
20Is a portable emergency stop device installed and functional on all powered equipment?
21Are fire‑retardant barriers or screens installed around any welding or hot‑work areas?
22Are RCD protected power outlets used for all electrical equipment on the stand?
23Upon completion, have all temporary works been dismantled, the area cleared and waste removed?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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