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Event Fire Marshal and Fire-Warden Duties Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This event fire marshal and fire-warden duties safety checklist template from Health & Safety Zone helps event managers and safety coordinators ensure fire safety responsibilities are clearly verified before, during, and after a concert or festival.

It covers all key areas required by the Regulatory Reform (Fire Safety) Order 2005, including planning, competence, site conditions, fire‑watch procedures, equipment checks, substance control, personal protective equipment, collective safety measures, emergency arrangements and post‑event make‑safe actions.

The checklist aligns with the ten‑dimension safety framework, ensuring that risk assessments, staff training, venue layout, fire‑fighting equipment, hazardous substances, PPE, evacuation routes and post‑event review are all addressed for comprehensive fire safety management.

Use this checklist for:

  • Pre‑event verification – confirm fire plans, training and equipment are in place.
  • During‑event monitoring – ensure fire‑watch, extinguishers and evacuation routes remain safe.
  • Post‑event review – record any issues and restore fire safety provisions.

Each question is answered Yes, No or N/A; any “No” response must be recorded and corrective action taken before the event proceeds or immediately during the event. The completed record supports compliance evidence and continuous improvement.

Fully editable and shareable — customise the questions to your event, download as a PDF and share with your team.

Compliant with: Regulatory Reform (Fire Safety) Order 2005.

Sample PDF Document Image:

Checks covered in this Event Fire Marshal and Fire-Warden Duties checklist

This Event Fire Marshal and Fire-Warden Duties safety checklist template covers 20 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a fire safety risk assessment for the event been completed and communicated to all relevant staff?
2Is a designated fire marshal appointed and listed in the event fire‑safety plan?
3Are fire wardens identified, briefed on their duties and displayed on site?
4Have all fire marshals and wardens received current fire‑watch training and certification?
5Is a written fire‑watch schedule in place covering the entire event duration?
6Are fire‑watch personnel assigned to high‑risk areas such as stages, kitchens and generator zones?
7Are fire‑extinguishers of the correct type and rating positioned at required distances around the venue?
8Are fire‑extinguishers inspected, serviced and clearly marked as in‑date?
9Is a fire‑blanket or fire‑suppressor available in areas with open flames or cooking equipment?
10Are fire‑alarm and emergency‑lighting systems tested and functional before the event starts?
11Are all evacuation routes and exits kept clear of obstructions and clearly sign‑posted?
12Is the assembly point for evacuation clearly identified and communicated to attendees?
13Are flammable liquids or fuels stored in approved containers away from public areas?
14Is any on‑site generator positioned with adequate separation and fire‑watch coverage?
15Do fire‑wardens have appropriate personal protective equipment such as gloves and eye protection?
16Is a public address system or megaphone available for fire‑related announcements?
17Are first‑aiders and emergency contact numbers readily accessible on site?
18Has a fire‑drill or evacuation rehearsal been conducted with key staff before the event?
19After the event, has the final fire‑watch sweep been completed and any hazards cleared?
20Is a post‑event fire‑safety log completed and filed according to the fire‑safety plan?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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