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Contractor On‑Site Permit for Leisure Facilities Safety Checklist for Gyms Training and Leisure Facilities

Free Safety Checklist template · Category: Gyms Training and Leisure FacilitiesView all Safety Checklist templates
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Risk Assessment Description:

This contractor on‑site permit safety checklist template from Health & Safety Zone helps duty managers and supervisors ensure safe contractor work in commercial gyms, swimming pools and sports/leisure facilities.

It covers the essential checks for risk assessments, RAMS, hot‑work and pool‑plant isolation, public and child safety, access control and contractor vetting, complying with the Management of Health and Safety at Work Regulations 1999 and relevant HSE guidance. The checklist ensures that all documentation is up to date, that isolation procedures protect users and that any hazardous activities are controlled according to best practice.

Use this checklist for:

  • Pre‑permit verification – confirm documentation, competence and isolation before work starts.
  • On‑site monitoring – ensure controls remain in place while the contractor works.
  • Post‑work sign‑off – verify safe completion and restoration of the area.

Each item is answered Yes, No or N/A – any No answer must be resolved before the work proceeds or before the area is re‑opened to the public. Record any corrective actions and confirm they are completed before continuing.

Fully editable and shareable – customise the questions to your site, download as a PDF and share with your team.

Compliant with: Management of Health and Safety at Work Regulations 1999.

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Checks covered in this Contractor On‑Site Permit for Leisure Facilities checklist

This Contractor On‑Site Permit for Leisure Facilities safety checklist template covers 21 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a current risk assessment for the contractor work been completed and briefed to all operatives?
2Is a valid contractor permit on‑site and signed by an authorised duty manager?
3Are the contractor's RAMS (Risk Assessment and Method Statement) available and approved?
4Has the contractor been vetted and holds appropriate insurance and qualifications for the work?
5Is a competent supervisor present on site to monitor the contractor's work?
6Is the contractor’s personnel list and emergency contact details on‑site and up to date?
7Has the area been isolated from public access, with barriers and signage in place?
8Are children and vulnerable members of the public protected from the work zone?
9If hot‑work is planned, have fire‑watch arrangements and isolation of flammable sources been confirmed?
10Is the hot‑work permit displayed at the work area?
11If work involves pool‑plant or water‑treatment equipment, have all relevant plant isolations been carried out and locked out?
12Are electrical supplies to the work area isolated and verified safe before work begins?
13Is appropriate PPE for the task (e.g., gloves, eye protection, hearing protection) available and being worn?
14Has the contractor received a site‑specific safety briefing covering emergency routes and assembly points?
15Are emergency routes and assembly points clearly marked and unobstructed in the work area?
16Are first‑aid facilities and trained personnel readily accessible near the work area?
17Is ventilation adequate for any fumes, dust or gases generated by the work?
18Are waste and hazardous material handling procedures in place and being followed?
19Is the contractor’s equipment inspected, maintained and suitable for the task?
20Are noise levels monitored and controls applied where required?
21Has the work area been inspected after completion and restored to a safe condition before public re‑entry?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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