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Coaching Inn and Pub-with-Rooms Operations Safety Checklist

Free Safety Checklist template · Category: Hospitality and AccommodationView all Safety Checklist templates
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Risk Assessment Description:

This Coaching Inn and Pub-with-Rooms Operations safety checklist template from Health & Safety Zone helps duty managers and supervisors verify that the combined guest accommodation and public drinking areas meet fire safety and operational standards before each service.

The checklist follows the ten‑dimension safety framework – covering planning and documentation, staff competence, safe work environment, fire detection and protection in guest rooms, cellar ventilation and suppression, late‑night guest access control, emergency preparedness, and routine maintenance – and it references the Regulatory Reform (Fire Safety) Order 2005 as the governing legislation.

Use this checklist for:

  • Pre‑opening inspections – confirm fire safety measures, equipment condition and staffing arrangements are in place before the venue opens.
  • Daily operational checks – ensure that fire doors, alarms, extinguishers and housekeeping remain compliant throughout service.
  • End‑of‑day reviews – verify that all fire protection devices are reset, access controls are secured and the premises are ready for the next day.

Each item is answered Yes, No or N/A – any No answer must be resolved before the related activity proceeds or the venue is reopened. Record the response on the site‑specific form and take corrective action immediately.

The checklist also highlights best practice such as regular PAT testing of electrical equipment, routine gas‑safety inspections, and the provision of fire‑resistant protective clothing where required. It prompts verification of fire‑safety signage, emergency lighting, first‑aid provision and the maintenance log to support ongoing compliance.

Fully editable and shareable – customise the questions to match your premises, download as a PDF and distribute to all relevant staff.

Compliant with: Regulatory Reform (Fire Safety) Order 2005.

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Checks covered in this Coaching Inn and Pub-with-Rooms Operations checklist

This Coaching Inn and Pub-with-Rooms Operations safety checklist template covers 19 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a fire safety risk assessment for the inn and pub been completed and communicated to relevant staff?
2Are all staff trained in fire evacuation procedures and aware of responsibilities for guest accommodation?
3Is a responsible person for fire safety designated and documented?
4Are fire detection and alarm systems installed in guest rooms, pub areas and the cellar and fully operational?
5Are fire doors in guest rooms and escape routes kept closed and free from obstruction?
6Are escape routes from guest rooms to the main exit clear of obstacles and properly signed?
7Is emergency lighting functional in all corridors, cellar stairs and exit routes?
8Are portable fire extinguishers provided, serviced and appropriate for the kitchen, cellar and public areas?
9Is cellar ventilation adequate and are fire suppression measures in place?
10Are late‑night guest access controls (e.g., key cards, reception check) in place to prevent unauthorised entry after closing?
11Is the public bar area free from flammable accumulations and are waste bins emptied regularly?
12Are electrical installations in guest rooms and pub areas inspected and PAT tested on schedule?
13Is the gas supply for kitchen and heating inspected and are shut‑off valves easily accessible?
14Are first‑aid kits and emergency contact details readily available on each floor?
15Is fire safety signage (exit signs, fire action notices) up‑to‑date and legible?
16Is the fire safety maintenance log up to date with the latest checks recorded?
17Are staff provided with appropriate fire‑resistant protective clothing and gloves where required?
18At the end of each night shift, are all fire doors checked and securely closed?
19Are any temporary works such as stages or decorations assessed for fire risk and removed after use?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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