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AV LED Video‑Wall and Projection Installation Safety Checklist

Free Safety Checklist template · Category: Concerts Festivals and EventsView all Safety Checklist templates
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Risk Assessment Description:

This AV LED video‑wall and projection installation safety checklist template from a leading HSE‑aligned source helps lighting, sound and AV crews ensure safe handling, rigging and electrical set‑up for large‑scale event installations.

It covers the full range of checks required for safe installation at height, including risk assessment, competence, site conditions, load‑bearing structures, rigging components, electrical load, PPE, exclusion zones and emergency provisions. The checklist aligns with the Work at Height Regulations 2005 and the Management of Health and Safety at Work Regulations 1999, as well as HSE guidance on temporary works and electrical safety.

Use this checklist for:

  • Pre‑installation checks – verify planning, competence and equipment before work begins.
  • During‑installation monitoring – confirm each step is carried out safely and any issues are addressed.
  • Post‑installation handover – ensure the structure is stable, electrical systems are verified and the area is cleared.

Each item is answered Yes, No or N/A; any No response must be resolved before proceeding. Record actions taken and sign‑off on the separate site log.

To use the checklist, walk the site with the document, mark each question as Yes, No or N/A, and immediately address any No findings. Keep a written record of corrective actions and ensure the checklist is completed before the next work stage.

Fully editable and shareable – customise the questions to your event, download as a PDF and distribute to the crew.

Compliant with: Work at Height Regulations 2005; Management of Health and Safety at Work Regulations 1999.

Sample PDF Document Image:

Checks covered in this AV LED Video‑Wall and Projection Installation checklist

This AV LED Video‑Wall and Projection Installation safety checklist template covers 24 checks. Customise the questions to your workplace, then download a professional, print-ready PDF with Yes / No / N/A tick-boxes and a comments space.

#Checklist item
1Has a risk assessment for the AV installation, including rigging and electrical load, been completed and briefed to all operatives?
2Are all operatives trained and competent in rigging, electrical work and safe handling of LED panels?
3Is the installation area clear of trip hazards and suitable for staging equipment?
4Is the floor load capacity sufficient for the video‑wall support structure?
5Are all supporting structures (trusses, brackets) inspected and certified for the intended load?
6Are all rigging components (slings, shackles, carabiners) in good condition, correctly rated and inspected?
7Is a safe lifting plan in place, including team‑lift procedures for video‑wall panels?
8Are electrical cables and power supplies correctly sized, protected and routed away from walkways?
9Is the electrical load within the circuit’s capacity and are overload protection devices checked?
10Is the video‑wall grounding continuity tested and verified?
11Are all panel mounting brackets securely tightened to the manufacturer’s torque specifications?
12Is the cable management system free of damage and properly secured to prevent accidental disengagement?
13Are power distribution units inspected, labelled and protected from overload?
14Is appropriate PPE (gloves, safety boots, eye and hearing protection) available and being worn?
15Are exclusion zones and barriers set up around the rigging area with clear signage?
16Are suitable fire extinguishers for electrical fires positioned nearby and inspected?
17Is a qualified electrician on site to verify earthing and residual‑current devices?
18Is the video‑wall securely anchored to the support structure before energising?
19Are emergency stop controls accessible and functional for the installed equipment?
20Is the area beneath the video‑wall clear of personnel during lifting and installation?
21Have all necessary permits (e.g., electrical, hot‑work) been obtained where required?
22After installation, has the structure been inspected for stability and all tools removed?
23Is a written handover and testing record completed for the AV system?
24Are any hazardous substances (batteries, adhesives) stored and handled according to COSHH?

Frequently asked questions

Are these safety checklist templates really free to download?

Yes — completely free. Customise any checklist to your workplace and download a professional, print-ready PDF in minutes. No paywall — a free account is all you need to download.

What format do the safety checklists download in?

Checklists download as a professional PDF, ready to print and complete on-site — each question has clear Yes / No / N/A tick-boxes and a comments space. You choose portrait or landscape at download. Word and spreadsheet formats are being added.

Can I customise the checklist questions to my workplace?

Yes — fully. Add your own questions, edit or remove any of the pre-written ones, and reorder them to suit your site, task or inspection before you download.

Are the safety checklists suitable for UK workplaces?

Yes. The checklists are written around UK health and safety good practice and HSE guidance, and are suitable for inspections, audits, toolbox checks and routine workplace monitoring.

Do I need an account to use the checklist templates?

You can build and preview a checklist without an account. To download the PDF you'll need a free account — it takes less than a minute, costs nothing, and also lets you save checklists to your dashboard and edit them later.

Can I add my company logo and branding to the checklist?

Yes — add your company logo, colours and details on Standard and Pro plans, so the exported checklist carries your own branding. Guests and Free downloads carry Health & Safety Zone branding.

How do I complete the checklist once it is downloaded?

The exported checklist is a blank, ready-to-use document: print it and tick Yes, No or N/A against each question and write any comments in the notes space, then sign and date it in the sign-off section.

What types of safety checklist can I create?

We are building specialist checklists across a wide range of subjects and industries — fire safety, workplace inspections, equipment and machinery checks, site inductions, vehicle checks, PPE, first aid and more. Browse by category to find the right one.

How often should safety checklists be completed?

It depends on the activity and your risk assessment — many checks are daily, weekly or monthly, while others are done before each task or shift. Completed, dated checklists provide a useful record of your monitoring.

Are the checklists a substitute for a risk assessment?

No. A checklist is a monitoring and inspection tool that complements your risk assessments and method statements — it helps confirm that controls are in place and working. Use them alongside your risk assessments.

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