Risk Assessment Form Template

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Missing, Absconding and Lost Pupils Risk Assessment

Free Risk Assessment template · Category: Schools and Learning EnvironmentsView all Risk Assessment templates
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Risk Assessments

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Risk Assessment Matrix

Risk Assessment Matrix

Likelihood

  • 5 = Certain
  • 4 = Likely
  • 3 = Possible
  • 2 = Unlikely
  • 1 = Remote

Severity

  • 5 = Fatality
  • 4 = Major Injury
  • 3 = Lost Time Injury
  • 2 = Minor injury
  • 1 = Trivial Injury

Risk Rating [L x S]

1-5 = Low
6-12 = Medium
13-25 = High

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Risk Assessment Description:

This missing, absconding and lost pupils risk assessment template is designed for school staff, teaching assistants, SENCOs and safeguarding leads who need a compliant way to assess hazards when pupils leave supervision or become lost. It covers breaks, lunchtimes, outdoor trips, after‑school clubs and transition periods such as arrival, dismissal and moving between lessons. The template identifies key hazards including unauthorised departure, inadequate roll‑call, road‑traffic exposure, insufficient supervision during transitions, unclear signage, delayed parent communication, ineffective search and escalation, unauthorised visitor access, adverse weather and inadequate record‑keeping.

The guidance aligns with the Department for Education’s Keeping Children Safe in Education 2025 statutory guidance (KCSIE 2025, paragraphs 146‑158) and the Children Missing Education statutory guidance. It also demonstrates compliance with the Education Act 2002 and the Safeguarding Children and Young People Act 2011, providing a clear framework for safeguarding planning, staff briefings and Ofsted inspection evidence. Each risk includes actionable control measures that follow the hierarchy of controls, reference specific KCSIE paragraphs and are tailored to school settings.

Use this document to plan safeguarding strategies, brief staff before activities, demonstrate compliance during inspections, and maintain accurate records of missing‑pupil incidents. It is fully editable and shareable, allowing schools to customise hazards, adjust control measures to local conditions, and export the final assessment for audit purposes. Fully editable.

Use this template for:

  • Planning and documenting safeguarding procedures for daily school routines.
  • Preparing risk assessments for field trips, outdoor activities and after‑school clubs.
  • Training staff on missing‑pupil protocols and escalation processes.
  • Providing evidence of compliance for Ofsted inspections and statutory audits.

Compliant with: Keeping Children Safe in Education 2025 (KCSIE), Education Act 2002, Safeguarding Children and Young People Act 2011, and relevant DfE safeguarding guidance.

Sample PDF Document Image:
Risk Assessment Templates — free, HSE-compliant risk assessment forms for UK tradespeople and small businesses

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Risks covered in this Missing, Absconding and Lost Pupils risk assessment

This Missing, Absconding and Lost Pupils risk assessment template covers 15 assessed hazards, each scored before and after control measures on a 5×5 HSE risk matrix.

HazardInitial riskControlled risk
Road traffic exposure during outdoor activities2010
Inadequate search and escalation procedures2010
Off‑site excursion missing‑pupil risk2010
Unauthorised pupil departure from supervised area168
Visitor access without proper vetting155
Pupils with SEND/ASD at higher risk of wandering124
Inadequate roll‑call and head‑count procedures96
Insufficient supervision during transition periods93
Insufficient staff training on missing‑pupil procedures93
Inadequate lone‑worker monitoring during after‑school clubs93
Lack of clear signage and wayfinding62
Poor communication with parents/guardians63
Lack of electronic attendance/monitoring systems62
Environmental hazards causing pupil disorientation42
Inadequate record‑keeping of incidents and searches42

Frequently asked questions

Are these risk assessment templates really free to download?

Yes - completely free. Over 2500 free UK risk assessment templates, free to use forever, no paywall. Customise to your workplace and download as a professional HSE-compliant PDF in minutes.

Can I download risk assessment templates in PDF or Word format?

Risk assessments download as a professional, HSE-compliant PDF - ready to print and file as-is. Word (.docx) export is not available for risk assessments, but you can fully customise every hazard, control measure, persons-at-risk entry and rating online before you download.

Are the risk assessment templates HSE-compliant?

Yes. Every template aligns with HSE guidance and the HSE 5-Step Risk Assessment process. They cover the requirements of the Management of Health and Safety at Work Regulations 1999, COSHH 2002, Manual Handling Operations Regulations 1992, Work at Height Regulations 2005, and other relevant UK regulations.

What industries do the risk assessment templates cover?

Over 2500 templates across every UK industry - painting, electrical, HVAC, plumbing, carpentry, concrete, solar panel installation, asbestos, scaffolding, working at height, manual handling, fall protection, hot works, confined space entry, lifting operations, kitchen fitting, plumbing, drywall, tiling, plastering, and many more.

What's the difference between a risk assessment form and a risk assessment template?

A risk assessment form is the blank document; a risk assessment template is a pre-filled form ready to customise. Our generator gives you both - a free interactive form you fill in plus over 2500 pre-written templates you can customise to your specific workplace.

Do I need to create an account to use the risk assessment templates?

You can build and preview a risk assessment without an account. To download the PDF you'll need a free account - it takes less than a minute, costs nothing, and also lets you save documents to your dashboard, edit them later, and share them for digital signatures.

Can I customise the risk assessment templates to my workplace?

Yes - fully. Edit hazards, control measures, persons at risk, likelihood and severity ratings, PPE requirements, and review schedules. Each template is a starting point you tailor to your specific operation.

How many risks can I add to a single risk assessment?

The number of risks (hazards) you can include in one assessment depends on your plan: guests get unlimited risks, Free accounts unlimited risks, Standard unlimited risks, Pro unlimited risks, and Enterprise unlimited risks per assessment. You can add and preview every risk in a template, then tick the ones to include up to your plan limit - upgrade any time for more. See our pricing page for the full plan comparison.

Are these risk assessment templates valid for UK construction work?

Yes. Our construction-specific risk assessment templates align with HSE construction guidance, the Construction (Design and Management) Regulations 2015 (CDM 2015), and the Work at Height Regulations 2005. Templates cover scaffolding, working at height, concrete pouring, excavation, roofing, electrical installation, and more.

How often should I update my risk assessment?

Whenever there is reason to believe the assessment is no longer valid - after workplace changes, near-misses, accidents, new equipment, new substances, or new processes. HSE guidance recommends an annual formal review at minimum.

What is the HSE 5-step risk assessment process?

Step 1: Identify the hazards. Step 2: Decide who might be harmed and how. Step 3: Evaluate the risks and decide on precautions. Step 4: Record findings and implement them. Step 5: Review the assessment and update if necessary. Our interactive generator walks you through all 5 steps.

Can I use these risk assessment templates for self-employed work?

Yes. Self-employed workers are required to assess risks to themselves and anyone affected by their work. Our templates are suitable for sole traders, contractors, and small businesses.

Do you have RIDDOR-aligned risk assessment templates?

Yes. Several templates cover RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013) requirements - including accident reporting and investigation risk assessments. All RA templates support incident logging and review.