Concert & Festival Crowd Management Risk Assessment
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Risk Assessments
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Risk
Initial Risk
Controlled Risk
Action
Accessibility and Accommodation for Disabilities (Healthcare)
12
4
Adverse Weather Conditions (Traffic Management)
12
4
Anesthetic Gases
12
4
Asbestos Exposure
20
5
Battery Acids (Lead-acid Batteries) Exposure
12
4
Biological Hazards
12
4
Cargo Theft
16
8
Cement Dust Exposure
16
4
Chemical Exposure
16
4
Chemical Exposure
12
4
Cold Stress
12
4
Compliance with Transportation Regulations
16
8
Confidentiality Breaches
12
4
Confined Spaces
15
5
Cross-border Transportation Challenges
12
8
Cybersecurity Threats in Fleet Management Systems
20
10
Digging near underground pipes, cables and equipment
10
10
Driver Fatigue Among Subcontracted Drivers
20
5
Driver Licensing and Certification Risks
16
8
Dust/Fume Inhalation
15
5
Economic and Market Volatility
16
8
Electrical Hazards
15
5
Electrical Hazards (Traffic Management)
15
5
Electrical Safety
15
5
Electrical Safety (Healthcare)
2
2
Emergency Vehicle Access (Traffic Management)
15
10
Environment Spillages/Use of Hazardous Substances, Use of Concrete
12
4
Environmental Conditions and Natural Disasters
12
8
Equipment Failure
12
4
Ergonomic Injuries
12
3
Excavation Work/Collapse of Excavation
15
5
Exposure to Infectious Diseases
20
20
Extreme Weather Conditions
12
4
Falling Objects
20
10
Fire
15
5
Fuel (Diesel and Petrol) Exposure
15
5
Fuel Price Fluctuation and Management
12
6
General Site Working, Access to the Work
15
5
HAVS
12
4
Health and Safety Risks in Warehousing and Material Handling
16
8
Health Crises and Pandemics
20
10
Heat Stress
12
4
HGV Overloading
12
4
Improper Waste Disposal (Healthcare)
12
4
Inadequate Infection Control
20
5
Inadequate Traffic Control Measures
20
10
Inadequate Vehicle Servicing and Maintenance
16
4
Inadequate Worker Training and Supervision
16
4
Incorrect Cargo Loading
16
8
Insufficient Site Security
12
4
Insurance and Liability Issues with Subcontracted Drivers
15
5
Isocyanates Exposure
16
4
Lack of Emergency Preparedness
15
5
Lack of Emergency Preparedness (Healthcare)
15
5
Lack of Training (Traffic Management)
16
8
Lack of Training and Familiarisation for Subcontracted Drivers
16
4
Laser Hazards (Healthcare)
12
4
Lead-Based Paint Exposure
15
5
Legal and Regulatory Changes
12
4
Manual Handling
12
4
Manual Handling (Traffic Management)
12
4
Mechanical Failures Leading to Road Incidents
15
5
Medical Equipment Malfunction
12
4
Mental Health and Stress
16
8
Mercury Exposure
15
5
Miscommunication Among Team Members
16
8
Miscommunication and Coordination Failures in Management
12
3
Mobile Phone Use on Site
15
5
Mould Exposure
12
3
Moving/Use of Plant and Machinery, Re-fuelling of Plant
15
5
Needlestick Injuries
12
4
Night Work (Roadworks)
16
8
Night Work and Reduced Visibility
16
8
Noise Exposure
12
4
Noise Exposure (Roadworks)
12
6
Noise Pollution
12
3
Non-Compliance with LGV Regulations
20
5
Patient Allergies and Specific Needs
15
5
Patient Elopement
12
4
Patient Handling
16
8
Personal Protective Equipment (PPE) Non-Compliance
16
4
Pharmaceutical Errors
15
5
Plant and Machinery Operation
12
4
Polychlorinated Biphenyls (PCBs) Exposure
15
5
Poor Lighting
12
3
Psychological Stress from High-Risk Environment
12
8
Psychosocial Risks
12
4
Public Interference
12
4
Radiation Exposure
10
5
Radiation Exposure (Healthcare)
12
4
Refrigerants (Freon, Ammonia) Exposure
12
4
Scaffolding Collapse
15
5
Silica Dust Exposure
20
5
Slips, Trips and Falls, Poor Housekeeping
16
4
Slips, Trips, and Falls (Healthcare)
9
3
Slips, Trips, and Falls (Traffic Management)
12
4
Solvent Exposure
12
4
Stress and Mental Health Issues
12
4
Struck by Moving Equipment
12
4
Structural Collapse
15
5
Subcontractor Compliance and Safety Standards
12
4
Supply Chain Disruptions
16
8
Sustainability and Environmental Impact (Fleet & Logistics)
12
4
Talent Acquisition and Retention
12
4
Tool Misuse and Malfunction
16
4
Traffic Accidents
20
5
Traffic Delays and Public Frustration
12
8
Traffic Management (Roadworks)
16
8
Use of Electric Leads/Power Tools
15
5
Use of Hand Tools
9
3
Use of Sthil Saw/Abrasive Wheels
15
5
Vehicle Accidents Due to Driver Fatigue
20
10
Vehicle Collisions (Roadworks)
20
10
Vehicle Collisions (Traffic Management)
20
10
Vehicle Defects Leading to Accidents
15
5
Vehicle Incursions into Work Zones
20
10
Water and Flooding
12
8
Water Hazards
12
4
Worker Fatigue
9
3
Working at Height
15
5
Working on National Highways
15
5
Working on National Highways under adverse weather conditions
10
10
Workplace Violence (Healthcare)
12
4
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This document provides a comprehensive risk assessment for crowd management at concerts, festivals and other large public events. It identifies potential hazards, evaluates their likelihood and severity, and outlines specific control measures to mitigate risks.
The assessment follows HSE guidance and relevant UK legislation, ensuring that safety procedures are robust and compliant. It is fully editable and shareable, allowing site managers to tailor controls to venue‑specific conditions and update risk scores as circumstances change.
Use this template for:
Event planners developing safety plans
Security managers overseeing crowd control
Health and safety officers conducting risk reviews
Venue operators preparing for large gatherings
Compliant with: Public Entertainment Licensing Act 2003, Event Safety Guide (ESG), Health and Safety at Work etc. Act 1974, and COSHH regulations where relevant.
By implementing the recommended controls, organisers can reduce the probability of incidents such as overcrowding, slips, violent behaviour, fire, medical emergencies, noise exposure, adverse weather, power failures, lost persons and alcohol‑related disorder. Regular audits should be conducted before, during and after the event to verify that control measures remain effective. Training programmes for stewards and emergency responders are essential to maintain competence.
The template also includes guidance on incident reporting, post‑event review, and continuous improvement of crowd management procedures to ensure ongoing compliance and safety. It advises on the use of real‑time data analytics, stakeholder communication, and regular training refreshers to adapt to changing event dynamics.
